Integrating Learn365 LMS with Dynamics 365 for HR Management

Learn365, previously known as LMS365, is a modern, cloud-based learning management platform natively built for Microsoft 365 and SharePoint. Designed with flexibility, scalability, and ease of use in mind, Learn365 allows organisations to deliver, track, and manage learning initiatives directly from their existing Microsoft environment. Key features include:

• Seamless Microsoft 365 Integration: Employees can access courses and learning resources directly from Teams, SharePoint, or Outlook, making training easily discoverable and part of the daily workflow.
• Comprehensive Course Management: Supports a variety of learning experiences including e-learning, instructor-led training (ILT), blended learning, and microlearning.
• Automated Compliance Tracking: Monitors certification renewals, mandatory training completion, and regulatory compliance with real-time dashboards and automated reminders.
• Personalised Learning Paths: Enables administrators to curate tailored learning journeys based on roles, departments, or individual career development plans.
• Robust Reporting and Analytics: Offers detailed insights into learner progress, course effectiveness, and skills gaps for informed decision-making.
• Mobile-Ready Experience: Learners can access training anytime, anywhere, on any device.

The following capabilities highlight how Learn365 and Dynamics 365 HR complement each other:

1. Automated Learning Pathways

When an employee is onboarded or changes roles, Dynamics 365 HR can automatically trigger the assignment of relevant learning paths within Learn365. For example, a new sales hire would instantly be enrolled in onboarding, product knowledge, and compliance modules, ensuring a standardized ramp-up experience.

2. Real-Time Progress Synchronisation

Completion records, certifications, and course outcomes are constantly updated between Learn365 and Dynamics 365 HR, ensuring that HR managers always have an up-to-date view of employee training status.

3. Compliance and Certification Alignment

For industries with strict regulatory requirements—such as healthcare, finance, or manufacturing—this integration guarantees that only employees with current certifications are assigned to sensitive roles or projects. Automated reminders and escalation workflows ensure compliance training never lapses.

4. Skills and Competency Mapping

HR teams can map role-based competencies defined in Dynamics 365 HR to specific courses in Learn365. As employees complete relevant learning activities, their skills matrix is automatically updated in their HR profile, supporting talent mobility and succession planning.

5. Reporting and Analytics

Advanced reporting tools combine data from both systems, enabling HR and L&D leaders to visualise trends, track learning ROI, and measure the impact of development initiatives on business outcomes.

6. Security and Data Integrity

Operating within the Microsoft Cloud, both Learn365 and Dynamics 365 HR enforce enterprise-grade security, GDPR compliance, and robust access controls, ensuring sensitive HR and learning data is protected.